County engineer’s office saves time and money with digital copying

Engineer's Office gets a swift ROI with Contex

One of the top priorities for local county offices is to fulfill requests for copies of land survey maps in a timely and cost-effective fashion.However, as demand and cost-per-copy of these large format documents steadily increases, so does the pressure for government staffers to find more efficient solutions. This was the case for Ohio’s Perry County Engineer’s Office, which serves more than 36 thousand residents living in 400 square miles of suburban and rural land.

After annual demands of surveys surpassed 8,000 photocopies, Jason Fulk, GIS Specialist, knew it was time move to a digital system capable of handling high-volume, wide-format scanning of large-format maps and technical drawings. A Contex wide format scanning solution would allow the office to build a digital archive of new and old maps, as well as facilitate fulfilling document requests.
The solution

Perry County Office purchased a 44-inch Contex wide format CIS scanner with Nextimage REPRO. The scanner is ideal for high-volume, in-house scanning of large format maps and technical drawings. The Contex scanner is connected to an existing HP wide format printer for hard copies.
Benefits & Results

Since most customers prefer digital versions of land surveys at the Perry County Office, the Contex wide format scanner is in constant use. The powerful scanner is fundamental in helping to build its digital archive of maps, while protecting aging documents from becoming lost or damaged.
Saving time, money, and resources

“The primary reason we purchased a scanner is to make surveys available digitally. We also wanted to protect the documents as they aged and became more fragile,” states Fulk. The documents, which date back to the 1800s, were sometimes damaged during retrieval and copying.

A digital archive eliminates this risk to irreplaceable historical records, preserving delicate originals and managing the flow of survey data to and from the County office. Since the project began in January 2012, 6,000 documents and maps – about 10% of the total – have been scanned and archived.

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